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QuickBooks Online Bookkeeping Services for Growing B2B Distribution Businesses!
Stop wasting hours reconciling your QuickBooks Online financials and inventory. We handle QuickBooks setups, clean-ups, monthly reconciliations, A/R and A/P support.
Switch to OIS Bookkeeping this month and receive a Complimentary QuickBooks Online Health Audit & Clean-Up Assessment.
Why Choose OIS Bookkeeping?
Running a distribution business is demanding enough without spending late nights classifying expenses and fixing balance sheet discrepancies. OIS Bookkeeping brings dedicated QuickBooks Online experts to your back office so you can focus on scaling your sales.
Core Value Pillars
| Industry-Specific Expertise | We understand vendor allowances, inventory cycles, route deliveries, and wholesale payment terms. Your accounts are handled by specialists who know your business model inside out. |
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| Always Tax-Ready | No more year-end panic. With reconciled accounts and structured month-end closings, your books are cleanly prepared for your CPA to file without costly clean-up delays. |
| Optimized Cash Flow | Keep money flowing in and vendors satisfied with active Accounts Receivable and Accounts Payable tracking that eliminates bottlenecks and aged receivables. |
| Seamless System Integration | Whether you use the OIS Solution or run standalone QuickBooks Online, your sales orders, customer payments, and bank transactions flow together smoothly. |
Our Core Bookkeeping Services
Complete Bookkeeping Solutions Tailored to Your Business
Monthly Bookkeeping & Reconciliations
What it covers
- Comprehensive monthly reconciliation of bank accounts, credit cards, and business loans.
- Accurate month-end and year-end closing support.
- Timely delivery of key financial statements: Balance Sheet and Profit & Loss (P&L).
Why it matters
Ensures every dollar entering or leaving your accounts is accounted for, eliminating duplicate entries and giving you a true snapshot of your gross margins and net profits.
Accounts Receivable (A/R) Support
What it covers
- Invoice tracking, customer payment logging, and unapplied credits management.
- Weekly/monthly A/R aging reports.
- Identification of overdue balances to accelerate collections.
Why it matters
Shortens your cash conversion cycle so you don’t leave vital working capital tied up in unpaid customer invoices.
Accounts Payable (A/P) Support & Expense Classification
What it covers
- Vendor bill logging, payment scheduling tracking, and statement matching.
- Accurate categorization of operating expenses, COGS, freight, and warehouse costs.
- Prevention of duplicate vendor payments and missed early-pay discounts.
Why it matters
Keeps your vendors in good standing and guarantees that every tax-deductible business expense is properly categorized in QBO.
QuickBooks Online Clean-Up
What it covers
- In-depth audit of historical transactions, mismatched bank feeds, and duplicate accounts.
- Remediation of "Undeposited Funds," uncleared checks, and negative inventory balances.
- Catch-up reconciliations across previous months or fiscal years to restore complete financial accuracy.
Why it matters
Perfect for businesses preparing for tax season, applying for bank financing, or recovering from months of neglected books.
QuickBooks Online Setup & Configuration
What it covers
- Setup your customers, vendors, products, vendors and chart of accounts correctly for wholesale distribution and manufacturing.
- Bank and credit card feed connections, invoice template design, and tax rate rules.
- Integration configuration with your sales channels, merchant processors, and OIS apps.
Why it matters
Gets your business started on the right foundation from day one, preventing structural bookkeeping errors that cost thousands to fix later.
Simplify Sales Commission Tracking in QuickBooks
Take the hassle out of commission reporting. Our free guide shows you how to track paid invoices by sales rep in QuickBooks Online Plus or Advanced, with step-by-step instructions and practical examples.
How We Work Together (3-Step Process)
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Step 1 · Discover
Free Discovery & QBO Assessment
We review your current accounting file, identify discrepancies, and define whether you need a fresh setup, a clean-up, or ongoing monthly support.
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Step 2 · Align
Setup, Clean-Up & Alignment
We organize your customers, vendors, and product lists, structure your chart of accounts, clear data backlogs, reconcile all bank, credit cards and loan accounts.
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Step 3 · Manage
Reliable Ongoing Management
We manage your monthly reconciliations, support your A/R and A/P, and provide clean financial statements at the end of every period.
Streamline Wholesale Distribution with Orders in Seconds + QuickBooks
FAQs
Get answers to your questions about Orders in Seconds and QuickBooks Online – benefits and technical knowledge.
Yes. Our QuickBooks Online Clean-up service is designed specifically to resolve past-due reconciliations, fix broken bank feeds, clear out orphan transactions, and bring your Balance Sheet and P&L up to date.
We track issued invoices, match incoming customer payments (via check, ACH, or credit card), and generate aging reports so you always know who owes you money and when it is due.
No. We handle your day-to-day transaction categorization, reconciliations, A/P, A/R, and monthly closes. At tax time, we supply your CPA with pristine, balanced reports, drastically cutting down on their billable hours.
We gather your entity details, banking information, existing vendor/customer lists, and chart of accounts preferences. We then build a tailored structure optimized for wholesale, inventory tracking, and seamless reporting.
No. While our team has deep expertise integrating the OIS Solution and QBO, our bookkeeping, setup, and clean-up services are available to any business utilizing QuickBooks Online.
Avoid the Top 5 Mistakes Wholesale Distributors Make
Are you making one of the top 5 mistakes that plague wholesale
distributors? Download our free eBook to find out.
Avoid the Top 5 Mistakes Wholesale Distributors Make
Discover the mistakes that can steal your time, cost you money and frustrate your customers. See how you can do better.
QuickBooks Online Free Review
Get a no obligation assessment from our distribution bookkeeping specialists.