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Learn the 6 Steps Guide to implement the Best Warehouse Management System

Warehouse Management System: 6 Steps Guide for B2B Wholesale Distributors

Picture of By <span style="font-weight:bold;color:#F63C47; font-style: italic;">Oscar Guerrero</span>

By Oscar Guerrero

Published March 14, 2023

The best Warehouse Management System (WMS) is a comprehensive software solution that enables businesses to optimize their warehouse operations by improving inventory accuracy, reducing labor costs, and enhancing customer service. It should be capable of performing several key functions such as receiving, putaway, picking, packing, shipping, and inventory management, providing real-time visibility into the entire warehouse inventory and operations. The system should also have the ability to track and manage inventory at a SKU level, ensuring that the right products are stocked in the right location, at the right time, and in the right quantities.


6 Steps of the Warehouse Management Processes


In addition, the best Warehouse Management System should have features that enable efficient order fulfillment, such as order processing, order picking, and packing. It should be able to integrate with other systems, such as transportation management systems (TMS) and enterprise resource planning (ERP) systems, to ensure that the entire supply chain is optimized for maximum efficiency. The system should also provide various reports and dashboards to provide insights into key performance indicators such as inventory accuracy, order fulfillment rates, and warehouse utilization rates.

Another important aspect of the best Warehouse Management System is its ability to automate manual tasks, such as barcode scanning and data entry, which can significantly reduce labor costs and improve efficiency. It should be easy to use and configure, with a user-friendly interface that can be customized to meet the specific needs of each warehouse. The best WMS should also be scalable, capable of supporting the growth of the business and adapting to changing business needs over time.

Overall, the best Warehouse Management System is one that can deliver operational efficiency, reduce costs, increase accuracy, and improve customer service. It should provide end-to-end visibility and control over the entire supply chain, enabling businesses to stay competitive in today’s fast-paced and ever-changing marketplace.


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Definition of Warehouse Management System

A warehouse management system (WMS) is a software solution that automates and optimizes warehouse operations. This includes inventory tracking, order fulfillment, shipping, and receiving processes. A WMS provides real-time visibility into warehouse activities, enhancing accuracy and efficiency. It integrates with other enterprise systems to streamline supply chain operations, reduce costs, and improve customer satisfaction. In essence, a WMS is critical for modern warehouse management, enabling businesses to operate more effectively and respond swiftly to market demands.

In this article, we will explore some of the top warehouse management software options available in the market that can be integrated with an ecommerce platform.

1. What is a Warehouse Management System and What Does It Do?

A Warehouse Management System is a software solution that helps businesses manage their warehouse operations. WMS solutions provide real-time tracking of inventory levels, order processing, and shipping, enabling businesses to optimize their own supply chain processes and improve efficiency. With the help of a WMS and its features like a WMS scanner, businesses can streamline their warehouse operations, automate manual tasks, and gain greater visibility into their supply chain, leading to enhanced inventory control and better decision-making.


2. How Do I Know If My Business Needs the best Warehouse Management System?

Are you still unsure if you need the help of a warehouse management system to optimize your operations and improve your supply chain? Here are some of the signs that your business may need a WMS:


Inventory Management Challenges

If your business is struggling to manage inventory effectively, a WMS can help. A WMS provides real-time tracking of inventory levels, enabling businesses to keep track of stock levels, monitor product movement, and avoid stock outs or overstocking. With the help of a WMS, businesses can optimize inventory control and reduce the costs associated with excess inventory or lost sales.


Shipping Challenges

If your business is struggling with shipping logistics, you need a WMS that provides real-time tracking of shipments, enabling businesses to optimize their shipping processes, reduce the time required to process shipments, and avoid shipping errors. This way, you can streamline your shipping processes and provide better customer service.


Lack of Visibility and Traceability

The warehouse management system provides real-time visibility of inventory and order status across multiple warehouses, enabling businesses to track the movement of products, monitor performance metrics, and identify bottlenecks or areas for improvement. By using a WMS, businesses can optimize warehouse layouts, reduce the time required for inventory audits, and gain greater control over their warehouse operations.


Manual Processes and Paperwork

Does your business still rely on manual processes and paperwork to manage warehouse operations? If the answer is yes, it’s time to turn to a warehouse management system. A WMS provides automated data capture and processing capabilities, enabling businesses to reduce the time required to input data, minimize errors, and improve accuracy.


Increasing Order Volume and Complexity

If your business is experiencing an increase in order volume and complexity, a WMS might be the tool you need. A WMS provides scalability and flexibility to manage increasing volumes and complexity, enabling businesses to optimize their warehouse operations and adapt to changing customer demands. With the help of a WMS, businesses can handle more orders, reduce processing times, and enhance customer satisfaction.


Order Fulfillment Challenges

Are you struggling to fulfill orders accurately and efficiently? A Warehouse Management System provides real-time inventory tracking of orders, enabling businesses to optimize their order processing and reduce the time required to fulfill orders. With the help of a WMS, businesses can automate order picking and packing, ensuring that the right products are picked and shipped to the right customers.

But why stop there? By using the OIS Pro App, offered by Orders In Seconds, you can further enhance your order fulfillment process. The app provides simple order taking and tracking, inventory visibility, and reporting features that can help streamline your warehouse operations and improve customer satisfaction. With the OIS Pro App, your field sales reps gain visibility into inventory when placing orders, are able to track orders, and gain valuable customer insights to close deals faster, all from the convenience of their mobile device.

Overall, by combining the power of a WMS with the OIS Pro App, you can take your order fulfillment to the next level and position your business for success.



3. Understanding the Different Types of Warehouse Management Systems

There are different types of WMS available in the market, and each has its own advantages and disadvantages. Here is an overview of the four main types of WMS:


Standalone WMS

A standalone WMS is a software application installed on a company’s own servers or computers. This type of WMS is ideal for companies that want complete control over their warehouse management system and have the necessary infrastructure to support it. Standalone WMS usually require a large upfront investment in hardware and software, and ongoing maintenance costs.


Cloud-based WMS

A cloud-based WMS is a web-based application that is hosted on the vendor’s servers and accessed through the internet. This type of WMS is ideal for companies that want to minimize upfront costs, have limited IT resources, or require flexibility in terms of scalability and remote access. Cloud-based WMS typically offer pay-as-you-go pricing models, automatic updates, and 24/7 support.


Integrated WMS

An integrated WMS is a software application that is integrated with an enterprise resource planning (ERP) system or a transportation management system (TMS). This type of WMS is ideal for companies that want to streamline their operations by integrating warehouse management with other business processes such as inventory management, procurement, or other transportation management systems. Integrated WMS usually require more complex integrations and ongoing maintenance, but they offer the benefit of seamless data exchange and end-to-end visibility.


Supply Chain Modules

A Warehouse Management System enables small businesses to manage their warehouse operations, including shipping, picking, and receiving. However, it only covers a small part of the entire supply chain. In contrast, a Supply Chain Module (SCM) software helps manage everything from relationships with vendors to risk assessment. It focuses on automating inventory management, sourcing materials, and product cycles.

Integrating WMS with other applications is a great way to ensure cohesion between different parts of your business, and support holistic management of the whole supply chain. Combining WMS with SCM planning applications that also offer warehousing features is a common route for businesses. This allows for the exploration of the many benefits of SCM, while standalone solutions only cover warehousing.

If you choose to go this route, it’s important to minimize overlaps within your existing software. For example, you could potentially combine fleet management, inventory management, and warehouse management software solutions into a single SCM platform. Another way to avoid overlap is to choose an SCM solution that integrates with other business software like payroll and ERP systems.


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What Makes the Best WMS Software: Key Features for Optimal Warehouse Management

The best Warehouse Management System (WMS) software offers a comprehensive suite of features that enable businesses to streamline and optimize their warehouse management processes. The best WMS software is characterized by key features such as real-time inventory tracking, barcode scanning, and automated data capture, ensuring accurate and up-to-date visibility into stock levels and locations. It also facilitates efficient order management, including order fulfillment, picking, packing, and shipping, minimizing errors and improving order accuracy.

The best WMS software offers robust reporting and analytics capabilities, providing insights into warehouse performance, productivity metrics, and inventory forecasting. It often integrates seamlessly with other business systems like Enterprise Resource Planning (ERP) software, allowing for smooth data exchange and comprehensive business process management. Additionally, the best WMS software should be user-friendly, with an intuitive interface and customizable workflows to match the unique requirements of the warehouse

It should also support scalability, allowing businesses to adapt and grow without outgrowing the software’s capabilities. By selecting the best WMS software, businesses can optimize their warehouse management, improve operational efficiency, reduce costs, and enhance customer satisfaction.


4. Factors to Consider When Choosing the Best Warehouse Management System

After learning about the different types of WMS available, it’s important to consider how to choose the right one for your business. There are several factors to consider when making this decision.


Business Requirements and Objectives

First, it’s crucial to consider your business requirements and objectives. What specific functionalities do you need from a WMS to improve your warehouse operations and overall supply chain management? Identifying your specific needs and objectives will help narrow down your options and ensure that the chosen system is a good fit for your business.

Consider the size of your warehouse, the number of SKUs, order volume, and other unique requirements.


Budget Considerations

Another important consideration is your budget. Different WMS solutions come at different price points, so it’s important to determine how much you can afford to invest in a WMS while still getting the features you need.

Understand the costs involved, including licensing fees, hardware, and ongoing maintenance.


Integration with Existing Systems

Lastly, WMS integration with existing systems is important. If you are already using other systems such as ERP, it’s essential to choose a WMS that can seamlessly integrate with these systems to avoid data inconsistencies and streamline your business processes.


Choosing the Right Technical Method for WMS-ERP Integration

There are three main technical options available for WMS integration: point-to-point integration, middleware integration, and Service-Oriented Architecture (SOA) integration.

Point-to-point integration involves directly connecting the WMS and ERP systems, allowing them to share data and communicate with each other. This method is suitable for smaller businesses with simpler requirements.

Middleware integration involves a third-party software application that acts as a mediator between the WMS and ERP systems. This method is more flexible and scalable and can handle complex requirements.

SOA integration is the most advanced method and uses a set of standards-based protocols and interfaces to integrate the WMS and ERP systems. This method is suitable for larger businesses with complex and diverse IT infrastructure.

Choosing the right WMS integration method depends on the business’s specific requirements and the IT infrastructure. Each method has its advantages and disadvantages, and businesses must carefully evaluate their options before making a decision.


5 Step Guide to Doubling Your Sales Orders for Wholesale Distributors and Manufacturers


5. The Implementation Process of a WMS and What to Expect

Implementing the best warehouse management system can be a challenging task, but the benefits are well worth the effort. A properly implemented WMS can improve efficiency, reduce errors, and increase customer satisfaction.

Here are some steps to follow when implementing a WMS:


Conduct a thorough assessment of your business processes

Before implementing a WMS, you need to assess your existing warehouse processes. Identify areas where the current system is lacking and determine what features are required in a WMS to address those gaps.


Prepare for implementation

Once you have chosen the best warehouse management system that meets your business needs, you need to prepare for implementation. This involves determining the resources needed for the project, creating a project timeline, and defining the roles and responsibilities of everyone involved in the implementation.


Training staff

Proper training of your staff is crucial to the success of the WMS implementation. Your staff needs to understand how to use the new system and how it will improve their job performance. Training can be conducted in several ways, including classroom training, on-the-job training, and online training.


Monitoring performance and making adjustments

Once the WMS is implemented, you need to monitor its performance and make adjustments as needed. This involves collecting and analyzing data on warehouse operations, identifying areas for improvement, and making changes to the system or processes to optimize performance.


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6. The Next Step: Best Practices for Warehouse Management Following Successful WMS Implementation


Continuous Process Improvement

Implementing the WMS is not a one-time solution. It is an ongoing process, and continuous process improvement is critical to achieve maximum benefits. To optimize your warehouse management process, you need to regularly evaluate your system and processes and make improvements where necessary.


Regular Maintenance

Regular maintenance of the WMS system is vital to ensure that the system operates at maximum efficiency. Regular maintenance should include software updates, hardware upgrades, and system testing.


Real-time Data Analysis

The warehouse management systems allow you to collect a vast amount of data about your warehouse operations. Analyzing this data in real-time can help you identify areas where you can make improvements to optimize your operations.


Monitor key performance indicators (KPIs)

Tracking KPIs such as inventory accuracy, order fulfillment rates, and cycle times can provide valuable insights into the health of your warehouse operations. Use this data to identify areas for improvement and track progress over time.


Top WMS Software

The market is flooded with WMS options, making it challenging to choose the right one for your business. Some of the top WMS options available include Oracle NetSuite, SAP Extended Warehouse Management, and Microsoft Dynamics 365. These solutions provide extensive features and functionalities that cater to different business needs and requirements.

When it comes to efficient warehouse management, a reliable warehouse management company is essential. These companies specialize in implementing and maintaining warehouse handling systems to streamline operations. From warehouse inventory management to tracking and organizing products, they utilize advanced warehouse manager software to ensure smooth processes.

For the booming ecommerce industry, an ecommerce warehouse management system is particularly crucial. It enables businesses to effectively manage their inventory, track orders, and optimize fulfillment processes, ultimately enhancing customer satisfaction and driving growth in the ecommerce warehouse management realm.


Why Choose a Standalone Warehouse Management System?

Choosing a standalone warehouse management system can provide greater flexibility and specialization for your warehouse needs. Unlike integrated systems, standalone solutions focus solely on warehouse management, offering more tailored features and better performance. Understand the specific advantages of standalone warehouse management systems and why they might be the ideal choice for your business.

Advantages of Standalone Warehouse Management Systems

Standalone warehouse management systems offer a dedicated solution for warehouse operations, separate from other enterprise software. These systems are designed to handle specific warehouse tasks such as inventory control, order management, and shipping. Explore the benefits of standalone warehouse management systems and how they can provide more specialized and efficient management for your warehouse.


Warehouse System

Best Ecommerce Warehouse System

For ecommerce businesses, the best WMS should have robust order management capabilities, easy integration with ecommerce platforms, and support for multiple locations. ShipBob, Skubana, and Finale Inventory are some of the top WMS options that offer robust features for ecommerce businesses.

Best Warehouse Management System for Ecommerce

When selecting the best WMS for ecommerce, it’s essential to consider your business’s specific requirements. However, some of the critical features to look for include real-time inventory tracking, order management, and seamless integration with your ecommerce platform. ShipHero, Fishbowl Inventory, and Zoho Inventory are some of the best options available in the market.

The Best Warehouse Management Software

The best warehouse management software should provide an extensive range of features and functionalities that cater to different business needs. Some of the top WMS options available in the market include Fishbowl Inventory, Cin7, and DEAR Systems. These solutions offer comprehensive inventory management, order management, and labor management features.

In conclusion, selecting the best WMS for your business requires careful consideration of your functional requirements, business needs, and budget. With the right WMS in place, businesses can streamline their warehouse or distribution center operations, enhance inventory accuracy, and improve order fulfillment efficiency.


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The Benefits of Integrating Your WMS with Inventory and Warehouse Management Software

Warehouse Management Systems (WMS) are essential tools for modern businesses to efficiently manage their inventory and warehouse operations. In this post, we’ll explore the benefits of integrating your WMS with inventory and warehouse management software, and discuss the advantages of using free warehouse software.


Inventory Management System

An inventory management system (IMS) is a critical component of a warehouse management system, focusing on tracking and managing stock levels, orders, and deliveries. An IMS provides real-time data on inventory status, helping businesses maintain optimal stock levels, reduce carrying costs, and prevent stockouts. Integrating an IMS within a WMS ensures seamless coordination between inventory management and other warehouse operations, leading to improved efficiency, accuracy, and customer satisfaction. Effective inventory management is essential for meeting demand and maintaining smooth supply chain operations.


Understanding the Importance of a Warehouse Inventory Management System

A warehouse inventory management system is vital for maintaining accurate stock levels and ensuring smooth operations. This system helps in tracking inventory, managing orders, and predicting future stock needs. Learn about the different types of inventory management systems and how they can benefit your warehouse. Efficient inventory management is key to reducing costs and meeting customer demands.


Warehouse Management Procedure

Warehouse Management Procedure

Having a well-defined warehouse management procedure is essential for ensuring efficient and accurate warehouse operations. By integrating your WMS with warehouse management software, you can streamline your warehouse processes, reduce errors, and improve efficiency. A comprehensive warehouse management software can help you automate the process of receiving, storing, picking, and shipping products, as well as managing returns and exchanges.

Warehouse Management System Design

A well-designed Warehouse Management System (WMS) is pivotal for the smooth operation of any supply chain. It integrates various functions such as inventory tracking, order management, and shipping coordination into a cohesive system. Effective WMS design ensures efficient space utilization, reduces operational costs, and enhances customer satisfaction through accurate and timely order fulfillment. Key components include real-time data analytics, user-friendly interfaces, and scalable solutions to accommodate growing business needs. Incorporating advanced technologies like AI and IoT can further optimize processes by predicting inventory needs and monitoring equipment health, ultimately driving warehouse efficiency and productivity.

Inventory Management Software

Inventory management software can help you streamline your inventory processes and improve accuracy. By integrating your WMS with inventory management software, you can automate the process of tracking inventory levels, receiving new shipments, and managing stock levels. This can help you avoid stockouts, reduce carrying costs, and improve overall inventory management.

Warehouse Operating Systems

A warehouse operating system (WOS) is integral to optimizing warehouse management, streamlining processes, and ensuring efficiency. These systems encompass a variety of functionalities, such as inventory tracking, order fulfillment, and labor management. By integrating advanced warehouse operating systems with a comprehensive warehouse management system (WMS), businesses can enhance operational accuracy, reduce errors, and increase overall productivity. Implementing a robust WOS within a WMS framework allows for seamless coordination between different warehouse activities, leading to a more cohesive and efficient operation.

Bulk Fulfillment WMS

Bulk fulfillment WMS solutions are designed to handle large volume orders efficiently and accurately. These systems facilitate the processing of bulk orders, ensuring that inventory is managed effectively and that fulfillment timelines are met. By integrating a bulk fulfillment WMS, companies can streamline their operations, reduce processing times, and enhance customer satisfaction. This specialized aspect of a warehouse management system is essential for businesses dealing with high-volume shipments, providing the tools necessary for maintaining control and oversight over extensive inventory and order processes.

workers in warehouse used for wholesale distribution business

Commodities Warehouse Management System

A commodities warehouse management system (CWMS) focuses on the specific needs of warehouses handling raw materials and primary products. These systems are tailored to manage the unique challenges associated with commodities, such as varying storage conditions and regulatory requirements. By implementing a CWMS, businesses can ensure proper tracking, storage, and handling of commodities, leading to improved efficiency and compliance. This specialized WMS supports the intricate processes involved in commodities management, facilitating better control and optimization of warehouse operations.

Commodities WMS

Commodities WMS solutions are designed to address the specific demands of managing bulk goods and raw materials. These systems offer features such as real-time inventory tracking, quality control, and regulatory compliance, tailored to the unique requirements of commodities. By leveraging a commodities WMS, businesses can streamline their operations, reduce waste, and enhance the accuracy of their inventory management. This specialized system within the broader warehouse management system framework ensures that commodities are handled with the utmost efficiency and precision.

Low Cost Warehouse Management System

Low-cost warehouse management systems offer essential features for small to mid-sized businesses seeking to optimize their warehouse operations without significant financial investment. These systems provide core functionalities such as inventory tracking, order management, and reporting at an affordable price point. Implementing a low-cost WMS allows businesses to improve efficiency, reduce errors, and enhance customer service while maintaining budget constraints. Despite the lower cost, these systems can provide robust solutions that meet the operational needs of growing enterprises.

Retail Warehouse Management System

A retail warehouse management system is specifically designed to address the unique challenges of retail operations. This type of WMS manages high SKU counts, rapid inventory turnover, and seasonal fluctuations. It ensures accurate inventory tracking, efficient order fulfillment, and seamless integration with point-of-sale systems. Implementing a retail WMS enhances inventory visibility, reduces out-of-stock situations, and improves customer satisfaction by ensuring timely and accurate order delivery. For retailers, a specialized WMS is essential for maintaining competitive advantage and operational efficiency.

Comprehensive Warehouse Management System Software for Modern Warehouses

Warehouse management system software is essential for the modern warehouse, offering tools and features that streamline every aspect of warehouse operations. From real-time inventory tracking to automated order processing, discover how this software can improve efficiency and reduce errors. Implementing a robust warehouse management system software can lead to significant improvements in your overall operational performance.

Distribution Centers

Distribution centers play a vital role in the supply chain, serving as hubs for receiving, storing, and shipping products to various destinations. Implementing a warehouse management system in distribution centers enhances operational efficiency by automating key processes such as inventory management, order processing, and shipping. A WMS provides real-time visibility into distribution activities, enabling better decision-making and faster response times. Efficient management of distribution centers ensures timely delivery of products, improved customer satisfaction, and optimized supply chain performance.

Physical Inventory

Physical inventory management involves the manual counting and verification of stock within a warehouse. This process is crucial for maintaining inventory accuracy and ensuring that the recorded stock levels match the actual quantities. A warehouse management system supports physical inventory processes by providing tools for systematic counting, discrepancy reporting, and data reconciliation. Regular physical inventory checks, supported by a WMS, help businesses maintain accurate inventory records, reduce shrinkage, and improve overall operational efficiency.

Finally, you may also want to consider tools that can further optimize your warehouse operations. One such tool is the OIS Pro App, offered by Orders In Seconds. This app provides inventory visibility, simple order taking and tracking, and reporting features that can help streamline your warehouse operations and enhance your customer satisfaction. Schedule your free demo today!

B2B Wholesale Distributors: 5 Step Guide to Doubling Your Sales Orders
B2B Wholesale Distributors 5 Step Guide to Doubling Your Sales Orders

Double Your Sales Orders in 5 Steps

This exclusive eBook is packed with real-world, data-driven concepts
that can help maximize your store visits and double your sales.
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FREE In-Depth Guide for B2B Wholesale Distributors

Double Your Sales Orders in 5 Steps

This exclusive eBook is packed with real-world, data-driven concepts that can help maximize your store visits and double your sales.
Get it for FREE – Today!

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