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What is an ERP System and Why is it Important for Business?

What is an ERP System and Why is it Important for Your Business?

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What is an ERP system?

An ERP (Enterprise Resource Planning) system is a set of integrated software applications that allow the automation of many business practices related to the operational or productive aspects of a company, simplifying and centralizing the information of all the areas that compose it: purchasing, production, logistics, finance, human resources, marketing, services, projects and customer service.

Why is it necessary for businesses to have an ERP system?

THE NEED

From small to large organizations, at every growing stage businesses need access to information that empowers their daily decisions. Many businesses incorporate different IT solutions to solve specific needs, as they’re required. Over time, they find themselves with a ‘puzzle’ of applications with limited functions and no connection between them, making the proper management of business data almost impossible and hindering communication between the various systems and departments.

THE SOLUTION

At this point, a comprehensive solution that links and connects all the company’s information becomes imperative. With an ERP system, it is possible to centralize in a single software all the internal and external information management that the company needs to be competitive. It is a program easily accessed by all departments, so that they all handle the same data.

However, this is just the starting point of what an ERP can do for a business, below we delve a little deeper into two different types of businesses, wholesale distribution and manufacturing and how they benefit greatly from implementing an ERP system.


Why is an ERP system important for a wholesale distribution business?

Being at the center of the supply chain, wholesale distribution involves a variety of processes and workflows that require a high efficiency rate to fulfill the entire operational chain.  If employees manually manage these processes with separate systems, it isn’t easy to monitor and analyze the performance of each one of them. 

An ERP strengthens the production chain, consequently increasing the profitability of the business. Having said that, let’s review some of the benefits.

 

1. Deeper Insights Concerning Business Operations

Data from across the organization and all corners of a wholesale distributor’s supply chain can be tracked and controlled in real-time with an ERP system. This allows wholesale distributors to run more precise operations and have a better understanding of what’s going on in the company, as well as improve strategic decision-making so they can respond quickly as prices, logistics, and markets change.

2. Automation To The Next Level

ERP makes it easier for wholesale distribution businesses to significantly increase their automation levels, which represents a significant advantage. Most business processes, if not all, are now digital. ERP makes it possible to easily automate these processes since all aspects of operations flow through the system, saving time and resources by letting the ERP system accurately handle transactions and workflows without manual intervention.

3. Boost Business Performance  

The best solution for growing wholesale distributors is to acquire an ERP platform that will give you visibility of the different moving parts from within your organization. From sales, marketing, inventory management, accounting and more. 

An ERP system will not only save you time but increase earnings, which is a result of having a better outlook of your inventory and, consequently, creating efficient workflows.

An ERP system can also help wholesale distributors with launching new product lines into the market. You can rely on one platform for each step of the process, starting from placing an order to all the way through fulfillment, delivery, and invoicing.

Why is an ERP system important for a Manufacturer?

Considering that manufacturing companies have so many moving parts, there is, of course, a lot more personnel involved in all the processes, increasing the possibility of errors – but also the opportunity for optimization. This is where ERPs come in handy, by helping streamline workflows across the business through one integrated application.

 Let’s dig deeper into the benefits:

 

1.Better Resources Management

ERP systems increase the overall efficiency of manufacturing businesses by managing and improving the way company resources are used. Improving and/or reducing the amount of resources required without jeopardizing quality is the key to effectively improving business growth and profitability. With ERP software, manufacturing companies have the ability to manage critical aspects of the entire manufacturing process, from plant operations to supply and inventory planning.

2.Efficient Supply Chain and Order Fulfillment

Manufacturers can use ERP software to ensure that every piece of the machinery runs properly, and that client demands are being fulfilled. An ERP system supports supply chain management, such as coordination, stock management, and delivery of goods. Manufacturers can also use ERP features to design better logistics strategies, which will help them save money on operating and administrative expenses.

3.Safer and More Accessible Data

Manufacturers should get rid of manual processes that can lead to costly errors. Being dependent on paper records is inefficient and risky since they can be easily damaged or lost. Using an ERP system, manufacturers have access to their business information in real time and from any location.

Examples of ERP Systems

Now that you understand what an ERP system is and why it’s important for your manufacturing or wholesale business, we’ve created a list of popular ERP systems for you to review. Read to see which one could fit your business needs:

QuickBooks 

This is the most widely used small business accounting software for managing income and expenses and keeping track of a company’s financial health. Learn More

 

Orders in Seconds is on the Quickbook website as an integration, you can check it out here.

 

SAP

It is one of the most complete ERP systems on the market, which is mainly useful for medium-sized and large companies due to its very broad scope. Learn More

 

Netsuite

Netsuite helps companies manage their business processes with a single, fully integrated system that covers finance, procurement, supply chain, and more. Learn More

 

SAGE 

Businesses that rely on its services benefit from the platform’s easy scalability and user-friendly interface. It allows them to streamline processes and interact more efficiently across departments. Learn More

 

Microsoft Dynamics

The popularity of this ERP comes from being one of Microsoft’s most effective products today. It helps companies increase financial performance, reduce response times and more. Learn More

 

Final Thoughts

At Orders in Seconds, we understand how important ERPs are for the internal and external functioning of a wholesale distributor or manufacturing business. Our mobile apps easily integrate with many popular ERP systems, like the ones seen below.



We help you achieve better order fulfillment workflows with apps for sales, warehouse and inventory management, delivery and merchandising. Learn more by visiting our website at www.ordersinseconds.com.

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