Top 6 Reasons Why Mobile Invoicing and Printing is a Must-Have Tool for Wholesale Distribution Businesses

As a business owner or manager, you know that success in wholesale distribution depends on getting all the details right. Invoicing may seem like a small detail, but it can have a big impact on your bottom line. That’s why it’s crucial for B2B businesses of all sizes, especially those with field sales reps, to take invoicing seriously.

Providing a seamless, hassle-free, and transparent buying process is mandatory, and mobile invoicing and printing is an essential tool for achieving that. By adopting this technology, you can simplify your process, reduce errors, and provide a better experience for your customers. Let’s explore why mobile invoicing and printing is so important for B2B businesses with field reps, and how it can help you stay competitive.

Why Invoicing Shouldn’t Be Overlooked

Invoicing is an integral part of the sales process and DSD distribution, as it is the final step in completing a transaction and receiving payment for goods or services sold. If the invoicing process is slow or error-prone, it can lead to delays in receiving payment, which can in turn affect the company’s cash flow and profitability.

In addition, poor invoicing processes can also lead to disputes and damaged relationships with clients. If clients receive invoices with errors or discrepancies, they may become frustrated and question the accuracy and reliability of the company’s records.

If invoicing is not given the attention it deserves, it can lead to missed opportunities for cross-selling or up-selling to existing clients. When invoicing is done well, it can provide valuable insights into customer purchasing patterns and preferences, which can be used to inform future sales strategies.

Mobile Invoicing

What is Mobile Invoicing and Printing?

Mobile invoicing and printing is the process of creating and sending invoices, as well as printing receipts and other related documents, using a mobile device such as a smartphone or tablet. This technology is especially useful for direct store delivery (DSD) reps who are constantly on the go and need to track and process orders and payments while away from the office.

Mobile Invoicing and Printing for Wholesale Distribution Businesses with Field Sales Reps

For businesses with field reps, mobile invoicing and printing is crucial to ensuring a seamless and hassle-free sales process from start to finish. By implementing mobile invoicing and printing solutions through DSD route sales software for example, it’s possible to streamline the invoicing process and provide customers with a transparent and efficient payment experience.

OIS Pro App, a DSD software, is a great example since it helps streamline the order-taking process, including invoicing. OIS Pro App integrates with mobile printers such as Zebra© and Woosim©, making it easy to print orders and send invoices while on the go. Additionally, the Orders in Seconds (OIS) solution offers the ability to easily create invoices, open invoices, sales quotes, or credit items, further simplifying the invoicing process for field sales reps.

Reasons Why Mobile Invoicing and Printing Is a Must-Have

Standardized Billing Process

Mobile invoicing apps are designed with a strong focus on interoperability, meaning they can integrate with almost any other cloud-based system you have in place, for example, ERP integration or with your DSD  accounting program. By doing this you can standardize your entire billing process at every level. All operations can be uniform, which is much more professional looking. This includes uniformity in your estimates, accounts payable, your receivables, and even expense tracking.

Fast Payments

One of the most significant benefits of mobile invoicing is the ability to send and receive invoices almost instantaneously. This not only saves time but also speeds up the payment process. Studies show that mobile invoicing persuades customers to pay their bills up to three times faster. With a solid mobile invoicing platform, you can send out an invoice automatically as soon as the customer receives the product or service on the spot, influencing them to pay their bill quickly.

Cost Savings

Mobile invoicing is a big money saver for businesses. By eliminating the cost of paper, ink, postage, and the personnel responsible for receivables, you can save a significant amount of money. According to research, there’s a savings of five to eight working hours per week per 1000 customers in a database from mobile invoicing automation.

Specifically, in the U.S. alone, savings are between $4 to $8 per paper invoice when converted to electronic alternative. Moreover, mobile invoicing helps you get rid of duplicate invoicing since all of your invoices are going to be tracked and matched. One study found that preventing duplicate invoices can save a SMB around $12,000 per month.

Central Location for Client Information

Mobile invoicing and printing creates a central location for your client’s data. This includes client addresses, phone numbers, and other pertinent information. You can enter your client’s data directly into the invoicing software and access it via your mobile phone or tablet. Some mobile invoices platforms will store this information in the cloud, while others will store it directly on your mobile device, allowing you to access it even if you don’t have an internet connection.

Mobility and Convenience

With mobile invoicing and printing, you can take your office with you wherever you go. If your business involves on-site visits and or lots of traveling, mobile invoicing can make a big difference. You can send and manage your invoices from the palm of your hand, and even print out a hard copy of the invoice for customers who request it.

Increased Customer Satisfaction

This tool provides easy-to-access account information in real-time, offering your customers more flexibility and payment options. This creates greater customer satisfaction and helps you build better long-term relationships with your clients and customers.

In conclusion

Mobile invoicing and printing is a crucial component of modern business practices, especially for B2B companies that employ field sales reps. With the help of technology solutions like OIS that integrate seamlessly with Intuit QuickBooks and other ERP systems, businesses can streamline their invoicing process and provide a seamless ordering experience for their field reps and B2B clients. By adopting mobile invoicing and printing, you can stay competitive in the market, reduce errors and delays, and ultimately improve your bottom line. Don’t overlook the importance of invoicing in your wholesale distribution business – schedule a free consultation with OIS today!